It is the policy of Hong Kong Domain Name Registration Company Limited to meet all the requirements of the “Personal Data (Privacy) Ordinance” and endeavour to ensure our compliance with the European Union 2016/679 General Data Protection Regulation (“GDPR”) to the extent it applies. We put in place appropriate systems and ensure compliance by our staff with the standards of security and confidentiality prescribed by law.
This Statement explains our privacy practice.
Collection of Personal Information
We may collect and use certain personal information about you, including your identity and contact details. We may collect such personal information from you, from our accredited registrars and resellers. We use such personal information for specific and other directly related purposes. Such purposes may include maintaining of our register database with accurate and correct details, or for the processing of complaints, domain name disputes, enquiries, feedback or the processing of membership, and providing services to you.
We may also collect personal data for job application, request support or assistance (e.g. email address, phone number, name etc).
Information like your race, political opinion, ethnic origin or religious beliefs, health or sex life information will not be collected.
If you do not provide the required personal information, we may not be able to perform or fully perform our services and the other specified purposes.
In addition to the specific purposes, we may occasionally use such information to send you eNewsletters, promotional and new service updates and invitations to events hosted, sponsored or promoted by us, if you agree. You may choose to opt-out from receiving such materials as well as to select your preference with regard to the receipt of such materials.
We may also use your personal information when we need to comply with any applicable law, regulation, guidance or policy in relation to domain name registration or otherwise, or when we need to protect the legitimate interests of us or third parties (e.g. for domain name dispute purposes).
We shall make a record of your visits to our website. The record will show the domain name server address part of your email address, IP address, and details of the pages visited. We only collect aggregate information about the number and types of visitors with reference to their domain name server address. This information is used for preparing general statistics on the usage of our websites, and prevention and detection of crime.
We will use secured encryption systems as appropriate when collecting personal information over the Internet.
This Privacy Statement only applies to Hong Kong Domain Name Registration Company Limited. We shall not be responsible for the privacy and security practices or the content of the websites we linked in this site.
Disclosure and Sharing of Personal Information
Personal information held by us will be kept confidentially, save in compliance with the stated purpose of our business, which may include the making public of certain information about our registrants, or to other duly appointed registrars, or we believe in good faith that disclosure is reasonably necessary to identify a person violating the law. In addition we may provide such information to:
i) any personnel, agent, adviser, auditor, contractor or service provider who provides services or advice to us in connection with our operations;
ii) any person under a duty of confidentiality to us;
iii) any person to whom we are required to make disclosure under any law applicable in or outside of Hong Kong; or
iv) any person specified at the time of collection.
While we have no control over the acts of any third party, we endeavour to deal only with responsible third parties and would ask them to follow our instructions and specified purposes when using the personal information.
You also acknowledge and accept that personal information may be transferred to and outside Hong Kong for the purposes stated herein.
Personal Information Access, Correction and Erasure
You have the right to request access to and correction of information in case errors may be found in our records about you held by us.
You may have the right to request erasure of certain personal data under the GDPR where it applies.
If you wish to exercise this right, please submit your enquiry or request to our Data Protection Officer by e-mail to firstname.lastname@example.org or write to:
Data Protection Officer
Hong Kong Domain Name Registration Company Limited
Unit 501, Level 5, Core C, Cyberport 3,
100 Cyberport Road
You have the right to make a complaint to the relevant authorities concerning data protection issues, however, we would appreciate if you could send us your complaint or enquiries so we can provide you with assistance before you approach the authorities.
Amendment of Policy
Updated on 10 Apr 2019