Personal Information Collection Statement
Hong Kong Domain Name Registration Company Limited
Collection of Personal Information
We may collect and use certain personal information about you, such as your name, contact details, your affiliation with .hk domain names, and other personal information you share with us. We will collect such personal information directly from you (including through the domain name registration, registration form, and your participation in our event, survey or focus group discussion).
Purposes of Collection
The purposes for which the personal information may be used include confirming that you are a holder (or a representative of a holder) of .hk domain, selecting and inviting you to participate in research activities, carrying out market research, developing and improving our products and services, providing you with reward or gift (if any) from participating in the research activities, statistical analysis, and other directly related or ancillary purpose. We may also use your personal information when we need to comply with any applicable law or regulation, or to protect our legitimate interests or the legitimate interests of third parties.
If you do not provide the required personal information, we may not be able to invite you to take part in our event, survey or focus group discussion, and/or provide you with the relevant reward or gift (if any).
Disclosure and Sharing of Personal Information
We will use secured encryption systems as appropriate when collecting personal information over the Internet.
Any personal information we receive will not be disclosed to third parties outside of Hong Kong Domain Name Registration Company Limited except as provided herein or with your prior consent.
We may provide the relevant personal information, whether stored in electronic form or in hard copy form to the following parties on a need-to-know basis:-
- Our authorized employees, personnels, agents, auditors, advisers, contractors, service providers or agents, in connection with the purposes stated herein; and
- Any person to whom we are required to make disclosure under any law applicable in or outside of Hong Kong.
While we have no control over the acts of any third party, we endeavour to deal only with responsible third parties and would ask them to follow our instructions and specified purposes when using the personal information.
You also acknowledge and accept that personal information may be transferred to and outside Hong Kong for the purposes stated herein.
Personal information you provide to us will be retained for such period as may be necessary for the carrying out of the purposes stated herein.
Personal Information Access, Correction and Erasure
Subject to the applicable laws, you have the right to request access to and correction of personal information about you held by us.
You may have the right to request erasure of certain personal data under the GDPR where it applies.
If you wish to exercise the abovementioned rights, please submit your request to our Data Protection Officer by e-mail to DPO@hkdnr.hk or write to:
- Data Protection Officer
- Hong Kong Domain Name Registration Company Limited
- Unit 501, Level 5, Core C, Cyberport 3,
- 100 Cyberport Road,
- Hong Kong.
You have the right to make a complaint to the relevant authorities concerning data protection issues; however, we would appreciate if you could send us your complaint or enquiries so we can provide you with assistance before you approach the authorities.
Updates to the Personal Information Collection Statement
We reserve the right to modify this Personal Information Collection Statement at any time. We will post the latest version of the Personal Information Collection Statement on our website. Please visit our website periodically to confirm whether there is any change. By continuing to participate in our research activities after any update to the Personal Information Collection Statement, you shall be deemed to have accepted those changes. For material change of the Personal Information Collection Statement, we will notify the applicable data subjects by email or by posting a note on our website.
Updated on 21 November 2023